never worked for company A but they put a record in EPFO service history
4 weeks ago
"I received two offer letters from different companies. I declined the offer from Company A via email and proceeded to join Company B. However, Company A mistakenly recorded my joining date in my EPFO account, which was later closed after 9 days. Now, I have duplicate entries for the same joining date in my EPFO records.it seems in records that i worked for two organizations for a period of 9 days, which is not true. How can I correct this issue?"
A.Dear Client,
When discrepancies appear in your EPF records regarding the joining dates at both Company A and Company B, it is essential to rectify these anomalies to avoid issues like dual employment or overlapping service. To rectify such errors:
1. Joint Declaration Form (JDF): Fill out a Joint Declaration Form with the correct details, including father’s name, joining date, exit date, etc. This form should be signed by both the employee and the employer who entered the incorrect data. Submit the form to the regional PF office where the company is registered.
2. Background Verification (BGV) Check: Many organizations conduct background verification checks to ensure the accuracy of candidate information. If discrepancies are found in EPFO records, it can lead to rejection or termination of employment. It is crucial for employees to ensure their EPF records are accurate to avoid such issues.
3. Approach Regional PF Commissioner: If there is non-cooperation from the employer in rectifying the EPF records, approach the office of the Regional PF Commissioner, who has the authority to rectify anomalies in EPF records upon receipt of the JDF.
4. File a Complaint: If necessary, file a complaint against the non-cooperative employer using the EPF i-Grievance Management System.
Once the EPF records are corrected with the cooperation of the employers, your employment records will be restored, allowing you to continue employment without any stigma of dual employment or overlapping service.
When discrepancies appear in your EPF records regarding the joining dates at both Company A and Company B, it is essential to rectify these anomalies to avoid issues like dual employment or overlapping service. To rectify such errors:
1. Joint Declaration Form (JDF): Fill out a Joint Declaration Form with the correct details, including father’s name, joining date, exit date, etc. This form should be signed by both the employee and the employer who entered the incorrect data. Submit the form to the regional PF office where the company is registered.
2. Background Verification (BGV) Check: Many organizations conduct background verification checks to ensure the accuracy of candidate information. If discrepancies are found in EPFO records, it can lead to rejection or termination of employment. It is crucial for employees to ensure their EPF records are accurate to avoid such issues.
3. Approach Regional PF Commissioner: If there is non-cooperation from the employer in rectifying the EPF records, approach the office of the Regional PF Commissioner, who has the authority to rectify anomalies in EPF records upon receipt of the JDF.
4. File a Complaint: If necessary, file a complaint against the non-cooperative employer using the EPF i-Grievance Management System.
Once the EPF records are corrected with the cooperation of the employers, your employment records will be restored, allowing you to continue employment without any stigma of dual employment or overlapping service.
Helpful
Helpful
Share
A.Dear Client,
When your EPF record shows an anomaly in the joining date in both the A & B Company, then until and unless that anomaly are rectified by the concerned employers, PF records will show dual employment. A joint declaration form is used to correct Provident Fund (PF) member details. It is a combined form that the employee and employer sign and submit to the regional PF commissioner to update the wrong information entered in the employees’ PF accounts. An EPF member should fill out the joint declaration form with correct details like father’s name, joining date, Exit date, etc., as these details will be verified with the Aadhaar. The EPF member or employee should submit the joint declaration form countersigned by the concerned employer who entered the wrong data by mistake to the regional PF office with which the company or establishment is registered. Only an employer can rectify the error in the employment record of the EPFO. Further, Background verification(BGV) check is a process many organizations carry out to verify the information provided by the candidate during hiring. Verification of EPFO records through UAN is critical for conducting employee background checks because it allows employers to confirm that their employees are not using false or stolen identities to gain employment. In case of a negative background verification check an employer can even reject/terminate the candidate's employment. So if an employee finds an error in the database, he/she should contact present or previous employers and get it corrected. In the given situation, to resolve the issue of overlapping in the P F records of both employers, you need to approach the office of the Regional P F Commissioner who is the competent authority to rectify any anomaly arising out of the date of appointment EPF records on receipt of JDF. In case of non-cooperation from the employer, a member of the EPF Account can file a complaint against them using the EPF i-Grievance Management System (www. https://epfigms.gov.in/). Once you succeed in wiping out the stigma of dual employment or overlapping of service from your EPF records with the cooperation of your employers, your scope of employment with other companies will be restored with clean employment records.
When your EPF record shows an anomaly in the joining date in both the A & B Company, then until and unless that anomaly are rectified by the concerned employers, PF records will show dual employment. A joint declaration form is used to correct Provident Fund (PF) member details. It is a combined form that the employee and employer sign and submit to the regional PF commissioner to update the wrong information entered in the employees’ PF accounts. An EPF member should fill out the joint declaration form with correct details like father’s name, joining date, Exit date, etc., as these details will be verified with the Aadhaar. The EPF member or employee should submit the joint declaration form countersigned by the concerned employer who entered the wrong data by mistake to the regional PF office with which the company or establishment is registered. Only an employer can rectify the error in the employment record of the EPFO. Further, Background verification(BGV) check is a process many organizations carry out to verify the information provided by the candidate during hiring. Verification of EPFO records through UAN is critical for conducting employee background checks because it allows employers to confirm that their employees are not using false or stolen identities to gain employment. In case of a negative background verification check an employer can even reject/terminate the candidate's employment. So if an employee finds an error in the database, he/she should contact present or previous employers and get it corrected. In the given situation, to resolve the issue of overlapping in the P F records of both employers, you need to approach the office of the Regional P F Commissioner who is the competent authority to rectify any anomaly arising out of the date of appointment EPF records on receipt of JDF. In case of non-cooperation from the employer, a member of the EPF Account can file a complaint against them using the EPF i-Grievance Management System (www. https://epfigms.gov.in/). Once you succeed in wiping out the stigma of dual employment or overlapping of service from your EPF records with the cooperation of your employers, your scope of employment with other companies will be restored with clean employment records.
Helpful
Helpful
Share
Read Related Answers
Already Served 10 Days Out Of 15 Days Notice Period, But Have Still Not Got LWD.
Dear Client,
Please go through the terms and conditions of your employer employee contract once again and understand whether your release letter depends on the service company. if it does not then y...
Regarding obc NCL reservation
Dear Client,
There is a general reservation of 10% for the children of BSF officers in the BSF itself, but other general reservation quota depends on the institution.
Contractual Employer deducting PF
Dear Client,
the Industrial Disputes Act of 1947 defines layoff, it excludes employees in management or supervisory positions. The Act also states that an employee must be a 'workman' to be eligible...
Pf overlapped and now jobless
Dear Client,
Since your employment with the old company is based on contract for two months, you need to fulfill the said period and resign from the company by following the exit procedure. In case of...
Employment advice
Dear Client,
A manager cannot initiate the resignation process on behalf of the employee without the employee's consent. It is considered as a unethical practical and can have legal implications. You...
Read Blogs on Employment and Labour
Employment and Labour Lawyers
Find Lawyers by Location
